Child Protection and Safeguarding Policy

1. Purpose

Tristar Performance Limited (“Tristar”) provides physiological testing, metabolic profiling, health screening, exercise coaching, breathwork instruction, and related performance and wellness services. This policy sets out how Tristar protects children and young people who access its services, attend its premises, participate in sessions, or interact with its personnel.

The purpose of this policy is to:

1. promote the safety, wellbeing, dignity and rights of children and young people;

2. prevent and reduce the risk of abuse, neglect, exploitation, harm, or inappropriate conduct;

3. ensure concerns about a child’s safety are identified, recorded, escalated and reported appropriately;

4. provide clear expectations for staff, contractors, volunteers, directors and other representatives of Tristar;

5. ensure services involving children are delivered in a safe, professional and developmentally appropriate manner; and

6. support compliance with applicable New Zealand laws, standards and good practice expectations.

2. Scope

This policy applies to:

1. all directors, employees, contractors, consultants, interns, volunteers and other representatives of Tristar;

2. all services provided by Tristar, including:

• physiological testing;

• metabolic profiling;

• health and wellness screening;

• fitness, exercise and performance coaching;

• breathwork instruction;

• body composition assessment;

• recovery, wellbeing or lifestyle programmes;

• online consultations, programmes, communications or assessments;

• workshops, events, clinics and group sessions; and

• any related performance, wellness, education or advisory services;

3. all interactions with children and young people, whether on-site, off-site, online, by telephone, through messaging platforms, or at events; and

4. all premises, facilities and equipment used by Tristar. 

This policy applies whenever Tristar provides services to, or has contact with, a person under 18 years of age.

3. Definitions

For the purposes of this policy:

Child or young person means any person under 18 years of age.

Child protection concern means any concern that a child or young person may be experiencing, or be at risk of, abuse, neglect, exploitation, coercion, grooming, unsafe conduct, self-harm, family violence, or any other form of physical, emotional, psychological or sexual harm.

Abuse includes physical abuse, sexual abuse, emotional or psychological abuse, exposure to family violence, neglect, exploitation, grooming, coercive conduct, and harmful digital conduct.

Neglect means a failure to meet a child’s basic physical, emotional, medical, educational or supervisory needs, where that failure causes or is likely to cause harm.

Safeguarding means proactive measures taken to create safe environments, prevent harm, manage risks and uphold the rights and wellbeing of children and young people.

Designated Safeguarding Lead means the person appointed by Tristar to receive, assess, record and escalate child protection concerns.

Parent or guardian means a child’s parent, legal guardian, caregiver, or another person who has lawful responsibility for the child’s care, unless the context requires otherwise.

Personnel means directors, officers, employees, contractors, consultants, volunteers, interns and any person acting for or on behalf of Tristar.

4. Policy Statement

Tristar is committed to providing services in a manner that protects children and young people from harm. The safety and wellbeing of children and young people is a primary consideration in all decisions affecting them.

Tristar will:

1. treat all children and young people with dignity, respect and fairness;

2. maintain professional boundaries at all times;

3. obtain appropriate consent before providing services to children and young people;

4. use safe recruitment, screening and supervision practices;

5. ensure services are appropriate to the child’s age, maturity, health status and capacity;

6. avoid unnecessary one-to-one unsupervised contact with children;

7. manage physical contact, testing procedures, breathwork, exercise instruction and coaching in a safe and transparent way;

8. respond promptly to any safeguarding concern;

9. keep appropriate records of concerns, decisions and actions taken; and

10. report concerns to appropriate external agencies where required or appropriate.

5. Legal and Regulatory Context

This policy is intended to support compliance with applicable New Zealand legal and regulatory obligations, including, where relevant:

1. Oranga Tamariki Act 1989;

2. Children’s Act 2014, including child safety checking requirements where applicable;

3. Crimes Act 1961;

4. Health and Safety at Work Act 2015;

5. Privacy Act 2020;

6. Health Information Privacy Code 2020, where health information is collected, used or disclosed;

7. Code of Health and Disability Services Consumers’ Rights, where Tristar provides health or disability services;

8. Human Rights Act 1993;

9. Harmful Digital Communications Act 2015; and

10. any applicable professional standards, funding requirements, insurance requirements, or contractual obligations.

Nothing in this policy prevents Tristar from contacting the Police or Oranga Tamariki where there is a concern for the immediate or ongoing safety of a child or young person.

6. Guiding Principles

Tristar will apply the following principles:

1. Child-centred approach

The safety, wellbeing, rights and views of the child or young person will be considered in all decisions affecting them.

2. Prevention of harm

Risks to children and young people will be identified, assessed and managed before and during service delivery.

3. Respect and dignity

Children and young people will be treated respectfully, without discrimination, intimidation, humiliation or coercion.

4. Cultural safety

Tristar will respect the cultural identity, whānau connections, language, values and beliefs of children and young people, including Māori tamariki and rangatahi.

5. Transparency

Testing, screening, coaching, breathwork and physical contact will be explained clearly to children and their parents or guardians before services are provided.

6. Consent and participation

Children and young people should be supported to understand and participate in decisions about services affecting them, having regard to their age, maturity and capacity.

7. Professional boundaries

Personnel must maintain appropriate professional relationships and must not exploit trust, authority or influence over a child or young person.

8. Prompt action

Concerns must be acted on promptly and must not be ignored, minimised or dealt with informally where a child may be at risk.

7. Roles and Responsibilities

7.1 Directors / Business Owner

The directors or business owner are responsible for:

1. approving this policy;

2. ensuring adequate systems, training and resources are in place to implement this policy;

3. ensuring safe recruitment and screening practices are followed;

4. appointing a Designated Safeguarding Lead;

5. ensuring child protection incidents and concerns are reviewed and addressed appropriately; and

6. ensuring this policy is reviewed at least every 12 months.

7.2 Designated Safeguarding Lead

The Designated Safeguarding Lead is:

Name: Luise Beaumont
Role: head of Business Support and Community Wellbeing
Phone: 027 432 4520
Email: luise@tristarperformance.co.nz

The Designated Safeguarding Lead is responsible for:

1. receiving and responding to child protection concerns;

2. supporting personnel to understand and comply with this policy;

3. maintaining confidential safeguarding records;

4. assessing whether a concern should be referred to Oranga Tamariki, Police, a health professional, or another appropriate agency;

5. ensuring immediate safety steps are taken where required;

6. liaising with external agencies where appropriate;

7. reporting serious matters to the directors or business owner, subject to confidentiality and safety considerations; and

8. coordinating policy reviews and safeguarding training.

7.3 All Personnel

All personnel must:

1. read, understand and comply with this policy;

2. act in the best interests of children and young people;

3. maintain professional boundaries;

4. follow consent, supervision, communication and record-keeping requirements;

5. report any child protection concern, no matter how small, as soon as practicable;

6. cooperate with any internal review, external investigation or agency process;

7. avoid any conduct that may place a child at risk or create a perception of impropriety; and

8. immediately report any allegation, complaint or concern, no matter how small, about the conduct of any personnel towards a child.

8. Safe Recruitment and Screening

Tristar will use safer recruitment practices for any role involving contact with children or young people.

Recruitment and engagement processes may include:

1. written role descriptions identifying child contact and safeguarding responsibilities;

2. identity verification;

3. reference checks, including questions about suitability to work with children;

4. interview questions addressing professional boundaries and child safety;

5. verification of qualifications, registrations or certifications where applicable;

6. criminal history checks or New Zealand Police vetting, where appropriate or required;

7. child safety checks under the Children’s Act 2014, where applicable;

8. conflict of interest declarations; and

9. confirmation that the person has read and agreed to comply with this policy.

Tristar will repeat criminal history or New Zealand Police vetting and child safety checks on all personnel every three 3 years. 

Tristar may suspend, terminate or decline to engage any person where there are safeguarding concerns, subject to applicable employment, contractual and procedural requirements.

9. Training and Induction

All personnel who have contact with children or young people must receive induction on this policy before commencing relevant duties.

Training may include:

1. recognising signs of abuse, neglect, grooming, coercion or exploitation;

2. responding to disclosures from children and young people;

3. reporting and recording concerns;

4. professional boundaries and safe conduct;

5. privacy and confidentiality;

6. consent requirements;

7. safe physical contact;

8. safe online communications;

9. cultural safety and inclusive practice;

10. managing risks in testing, screening, exercise coaching and breathwork; and

11. emergency procedures.

Refresher training will be provided at least every 12 months, or sooner where required.

10. Consent, Assent and Participation

10.1 Parent or Guardian Consent

Before providing services to a child or young person, Tristar will obtain consent from a parent or guardian, unless it is lawful and appropriate to rely on the young person’s own consent.

Consent should be documented for:

1. the nature and purpose of the service;

2. any physiological testing or metabolic profiling;

3. any health screening or collection of health information;

4. any body measurements, body composition assessment, photographs, videos or digital records;

5. any exercise testing, exercise coaching or performance testing;

6. any breathwork instruction;

7. any online service delivery;

8. any communication directly with the child or young person; and

9. any disclosure of information to parents, guardians, coaches, schools, sports clubs, health professionals or other third parties.

10.2 Child or Young Person Assent

Even where parent or guardian consent is obtained, personnel must also seek the child’s or young person’s assent. Services must not proceed if the child or young person appears distressed, unwilling, coerced or unable to understand what is occurring.

Personnel must explain, in age-appropriate language:

1. what will happen;

2. why it is being done;

3. what information will be collected;

4. whether any physical contact is involved;

5. whether they can stop or pause the session;

6. who will receive information about the session; and

7. how to raise questions or concerns.

10.3 Right to Pause or Stop

A child or young person may pause or stop a service at any time. Personnel must respect this decision unless stopping immediately would create a greater health or safety risk, in which case the service must be brought to a safe stop as soon as practicable.

11. Parent, Guardian or Support Person Attendance

For children and young people, Tristar will generally require a parent, guardian or approved support person to be present or readily available during services, particularly where:

1. the child is under 16 years of age;

2. the service involves physical assessment, body measurement or physical contact;

3. the service involves breathwork, intense exercise, metabolic testing or physiological stress;

4. the child or young person has a medical condition, disability, trauma history, anxiety or other support need;

5. the session occurs outside ordinary business hours;

6. the session occurs off-site; or

7. the practitioner would otherwise be alone with the child or young person.

Any decision to proceed without a parent, guardian or support person present must be justified, documented and approved in accordance with this policy.

12. Professional Boundaries and Standards of Behaviour

Personnel must:

1. act professionally, respectfully and transparently at all times;

2. use language that is appropriate to the child’s age, maturity and circumstances;

3. avoid favouritism, secrecy, dependency or exclusive relationships with children;

4. avoid personal disclosures that are inappropriate to the professional relationship;

5. avoid comments about a child’s body, appearance, weight, shape, attractiveness or physical development except where clinically or professionally necessary and expressed respectfully;

6. avoid humiliating, shaming, threatening, intimidating or coercive conduct;

7. avoid rough, unsafe, punitive or excessive physical instruction;

8. avoid being alone with a child where this can reasonably be avoided;

9. keep doors open, use visible spaces, or ensure another adult is nearby where one-to-one work is necessary;

10. use only approved communication channels;

11. maintain accurate records of sessions; and

12. report any boundary concern or breach.

Personnel must not:

1. engage in sexual, romantic or intimate conduct with a child or young person;

2. groom, exploit, manipulate or coerce a child or young person;

3. provide alcohol, drugs, vaping products or other restricted substances to a child;

4. transport a child alone without prior written approval from a parent or guardian and approval from Tristar;

5. invite a child to a private home or non-approved location;

6. accept invitations to a child’s private home unless approved and professionally justified;

7. share private accommodation with a child;

8. communicate with a child through personal social media accounts or private messaging except as expressly permitted by this policy;

9. take or share photographs or videos without documented consent; or

10. conceal concerns, complaints or allegations.

13. Physical Contact and Physical Assessment

Some services may involve limited physical contact, for example to assist with equipment fitting, posture, movement instruction, sensor placement, measurement, or safety spotting. Physical contact must be:

1. necessary for the service;

2. explained before it occurs;

3. limited to what is required;

4. appropriate to the child’s age, maturity, culture and circumstances;

5. carried out in a professional manner;

6. avoided where an alternative instruction or demonstration would be sufficient;

7. stopped immediately if the child appears uncomfortable or requests that it stop; and

8. recorded where the nature of the service warrants it.

Personnel must not touch intimate areas. If any testing or assessment requires placement of equipment near sensitive areas, it must be explained in advance, conducted only with documented consent, and undertaken with a parent, guardian, chaperone or another approved adult present.

14. Clothing, Changing and Body Composition Procedures

Tristar will manage any clothing, changing, weighing, measuring or body composition process with particular care.

Personnel must:

1. explain clothing requirements before the appointment;

2. allow the child to wear modest and appropriate clothing wherever possible;

3. provide private changing facilities where changing is required;

4. not enter a changing area while a child is changing;

5. not require a child to undress beyond what is reasonably necessary;

6. conduct weigh-ins, body composition testing and measurements respectfully and discreetly;

7. avoid value-laden or appearance-based language;

8. avoid public disclosure of weight, body fat, measurements or performance results;

9. ensure results are communicated in a developmentally appropriate and non-stigmatising way; and

10. consider whether a parent, guardian or support person should be present.

15. Breathwork and Exercise Safety for Children

Breathwork, respiratory training, exercise testing and metabolic profiling may involve physiological stress. When providing these services to children and young people, Tristar will apply heightened caution.

Personnel must:

1. complete an appropriate health screening process before the session;

2. identify contraindications, including relevant respiratory, cardiac, neurological, mental health, pregnancy, fainting, seizure, panic, eating disorder or trauma-related risks;

3. obtain parent or guardian consent and child assent;

4. explain risks and safety procedures in age-appropriate language;

5. avoid extreme breath-holding, hyperventilation-style practices, underwater breathwork, unsupervised hypoxic practices, or other high-risk protocols for children unless specifically approved as safe and appropriate by a suitably qualified person;

6. monitor signs of distress, dizziness, panic, faintness, hyperventilation, pain or abnormal response;

7. stop the session immediately if safety concerns arise;

8. ensure suitable emergency procedures and first aid capability are available;

9. ensure sessions are appropriately supervised; and

10. document any adverse event, near miss or unusual response.

Breathwork or respiratory practices must never be used as punishment, coercion, endurance challenge, humiliation, or competition.

16. Health Information, Privacy and Confidentiality

Tristar may collect sensitive personal and health information about children and young people. Such information must be handled in accordance with Tristar’s Privacy Policy (www.tristarperformance.co.nz/privacy), the Privacy Act 2020 and, where applicable, the Health Information Privacy Code 2020.

Personnel must:

1. collect only information that is necessary for lawful business and service purposes;

2. explain what information is being collected and why;

3. obtain appropriate consent for collection, use and disclosure;

4. store information securely;

5. limit access to personnel who need the information for their role;

6. avoid discussing a child’s information in public or with unauthorised persons;

7. take particular care with health, biometric, performance, body composition and psychological wellbeing information;

8. comply with Tristar’s privacy policy and retention procedures; and

9. report any privacy breach in accordance with internal procedures.

Confidentiality does not prevent disclosure where Tristar reasonably believes disclosure is necessary to prevent or lessen a serious threat to the life, health or safety of a child or another person, or where disclosure is otherwise authorised or required by law.

17. Communications with Children and Young People

All communications with children and young people must be professional, transparent and related to the services being provided.

Personnel must:

1. use approved business communication channels only;

2. copy in or include a parent or guardian where appropriate, particularly for children under 16 years of age;

3. avoid late-night, excessive, secretive or personal messaging;

4. not use personal social media accounts to communicate with children;

5. not delete relevant service communications;

6. keep appropriate records of material communications;

7. avoid emojis, jokes, comments or language that may be misunderstood or inappropriate; and

8. immediately report any communication that raises a safeguarding concern.

Direct communication with a young person may be appropriate where it is necessary for service delivery and consistent with the young person’s age, maturity, privacy rights and documented consent arrangements.

18. Online Services and Digital Safeguarding

Where services are provided online, Tristar will:

1. use approved platforms;

2. ensure online sessions are scheduled through official business systems;

3. obtain consent for online service delivery;

4. ensure a parent, guardian or support person is present or nearby where appropriate;

5. avoid recording sessions unless necessary and consented to;

6. store any recordings securely;

7. require appropriate clothing and settings for online exercise, assessment or coaching sessions;

8. ensure personnel conduct sessions from appropriate professional environments;

9. document attendance, concerns and any incidents; and

10. end the session if unsafe, inappropriate or concerning conduct occurs.

19. Photography, Video and Marketing

Photographs, videos, audio recordings, testimonials, performance data, case studies or social media content involving children or young people must not be created, used or disclosed without documented consent.

Consent must be obtained in writing using Tristar’s Photography, Video and Testimonial Consent Form (www.tristarperformance.co.nz/photo-consent). 

Personnel must not use personal devices to take or store images or recordings of children unless expressly approved by Tristar and subject to secure transfer and deletion requirements.

Images must not be sexualised, degrading, misleading, exploitative or used in a way that may expose a child to ridicule, bullying or harm.

20. Transport and Off-Site Activities

Personnel must not transport a child or young person alone unless:

1. it is necessary and professionally justified;

2. prior written consent has been obtained from a parent or guardian;

3. the arrangement has been approved by Tristar;

4. the vehicle is roadworthy, registered and insured;

5. the driver holds a current valid licence;

6. route, timing and destination details are documented; and

7. appropriate safety measures are in place.

For off-site activities, events or testing, Tristar will complete a risk assessment that considers:

1. venue safety;

2. supervision ratios;

3. emergency procedures;

4. first aid availability;

5. equipment risks;

6. transport risks;

7. privacy and changing arrangements;

8. weather and environmental risks;

9. medical conditions and individual needs; and

10. communication with parents or guardians.

21. Recognising Signs of Harm

Personnel must be alert to signs that a child or young person may be experiencing harm. Indicators may include, but are not limited to:

1. unexplained injuries, bruising, pain or repeated accidents;

2. fearfulness, withdrawal, anxiety, panic or distress;

3. sudden changes in behaviour, mood, performance or attendance;

4. extreme concern about weight, body image, food, exercise or performance;

5. disclosure of abuse, neglect, bullying, coercion or family violence;

6. sexualised behaviour or knowledge inappropriate for age;

7. reluctance to go home or be with a particular person;

8. signs of neglect, poor hygiene, hunger or lack of medical care;

9. excessive pressure from a parent, coach or other adult;

10. concerning digital communications or online exploitation;

11. self-harm, suicidal thoughts or serious mental health concerns; and

12. any behaviour by an adult that appears grooming, controlling, secretive, boundary-crossing or exploitative.

A single indicator may not confirm harm, but any concern must be taken seriously.

22. Responding to a Disclosure

If a child or young person discloses abuse, neglect or harm, personnel must:

1. remain calm and listen carefully;

2. reassure the child that they have done the right thing by speaking up;

3. not promise secrecy;

4. explain that information may need to be shared with people who can help keep them safe;

5. use open, non-leading questions only where clarification is necessary, such as “Can you tell me what happened?”;

6. avoid investigating, interrogating or asking repeated questions;

7. avoid expressing shock, disbelief or blame;

8. ensure the child is safe from immediate harm;

9. record the disclosure as soon as practicable using the child’s own words where possible; and

10. report the matter to the Designated Safeguarding Lead immediately.

23. Reporting Child Protection Concerns

23.1 Internal Reporting

Any personnel who has a child protection concern must report it to the Designated Safeguarding Lead as soon as practicable and, where there may be immediate danger, immediately.

If the concern relates to the Designated Safeguarding Lead, the concern must be reported to the designated alternative safeguarding contact.

Alternative safeguarding contact:
Name: Tony Beaumont
Role: Director; Founder and Performance Director
Phone: 027 421 1238
Email: tony@tristarperformance.co.nz

23.2 External Reporting

Where there is an immediate risk of harm, personnel must contact emergency services.

Emergency: 111 

Where there is a concern that a child or young person is being, or is likely to be, harmed, abused or neglected, Tristar may contact:

Oranga Tamariki — Ministry for Children: 0508 326 459

New Zealand Police: 105 for non-emergency matters, or 111 in an emergency 

Tristar will not delay external reporting where delay may increase risk to a child or young person.

23.3 Allegations Against Personnel

Any allegation or concern involving personnel must be reported immediately to the Designated Safeguarding Lead or alternative safeguarding contact.

Tristar will:

1. prioritise the safety of the child or young person;

2. consider whether the person should be stood down, suspended, removed from child-facing duties, or subject to other interim measures;

3. preserve relevant records and evidence;

4. notify Police, Oranga Tamariki, professional bodies, insurers, funders or other relevant entities where appropriate;

5. conduct any employment or contractual process fairly and in accordance with applicable obligations; and

6. ensure the matter is not dealt with informally where there may be a risk to a child.

24. Record-Keeping

All child protection concerns must be recorded promptly and accurately.

Records should include:

1. the child’s name, age and contact details;

2. parent or guardian details, where appropriate;

3. date, time and location of the concern, disclosure or incident;

4. the factual basis for the concern;

5. the child’s words, where a disclosure was made;

6. any visible injuries or signs observed, without speculation;

7. names of persons involved or present;

8. immediate safety steps taken;

9. who was notified internally;

10. whether Oranga Tamariki, Police or another agency was contacted;

11. advice received from any agency;

12. decisions made and reasons for those decisions;

13. follow-up actions; and

14. name and signature of the person completing the record.

Safeguarding records must be stored securely and separately from general business records where practicable. Access must be limited to authorised persons with a legitimate need to know.

25. Confidentiality and Information Sharing

Child protection information must be handled sensitively and shared only with those who need the information to protect the child, manage risk, comply with law, or perform a legitimate safeguarding function.

Personnel must not discuss safeguarding concerns with other clients, unauthorised personnel, friends, family members, or community members.

Where there is a serious threat to a child’s safety or wellbeing, Tristar may share relevant information with Police, Oranga Tamariki, emergency services, health professionals or other appropriate agencies, in accordance with applicable law.

26. Managing Complaints

Children, young people, parents and guardians may raise complaints or concerns about services, personnel conduct, safety, privacy, discrimination, or any other matter.

Complaints may be made to:

Tristar’s Complaints Contact:
Name: Tony beaumont
Role: Director; Founder & performance Director
Phone: 027 421 1238
Email: tony@tristarperformance.co.nz

Tristar will:

1. acknowledge complaints promptly;

2. treat complaints seriously and respectfully;

3. consider whether the complaint raises a safeguarding concern;

4. take immediate safety steps where required;

5. keep appropriate records;

6. communicate outcomes where appropriate; and

7. ensure complainants are not victimised or disadvantaged for raising concerns.

Where a complaint concerns health or disability services, the person may also be informed of their rights under the Code of Health and Disability Services Consumers’ Rights and relevant complaints pathways.

27. Risk Assessment and Safe Service Design

Tristar will assess and manage safeguarding risks in its services, including risks arising from:

1. one-to-one sessions;

2. physical assessment or contact;

3. physiological stress testing;

4. breathwork and respiratory practices;

5. body composition testing or weight-related discussions;

6. collection of sensitive health and performance data;

7. online services;

8. off-site delivery;

9. photography, filming and social media;

10. transport;

11. interactions with coaches, schools, clubs or third-party referrers;

12. parental or external pressure on a child’s performance or body composition; and

13. services for children with disability, neurodiversity, trauma histories or health conditions.

Risk controls may include:

1. requiring parent or guardian attendance;

2. use of chaperones;

3. visible or open-door consultation spaces;

4. documented consent;

5. limiting higher-risk protocols for children;

6. staff training and supervision;

7. emergency response procedures;

8. written session plans;

9. secure information systems;

10. approved communication channels; and

11. regular review of incidents and near misses.

28. Working with Parents, Guardians, Coaches, Schools and Clubs

Tristar may interact with parents, guardians, coaches, schools, clubs or other third parties. In doing so, Tristar will:

1. prioritise the child’s wellbeing over performance outcomes;

2. avoid enabling harmful pressure, overtraining, unsafe weight management, humiliation or coercion;

3. ensure information sharing is consented to and appropriate;

4. be alert to conflicts between a child’s wellbeing and the expectations of adults around them;

5. encourage developmentally appropriate goals;

6. avoid public ranking or comparison of children in a harmful manner; and

7. raise concerns where adult behaviour may be placing a child at risk.

29. Inclusion, Disability and Cultural Safety

Tristar will provide services in a way that is inclusive and culturally safe.

Personnel must:

1. avoid discrimination on the basis of age, disability, race, ethnicity, culture, religion, sex, gender identity, sexual orientation, family status or any other protected characteristic;

2. make reasonable adjustments for children and young people with disabilities or additional needs;

3. ask children and families about cultural, communication or accessibility needs; and

4. ensure safeguarding concerns are not dismissed or minimised because of cultural assumptions.

30. Health and Safety, First Aid and Emergencies

Tristar will maintain appropriate health and safety systems for services involving children and young people.

This includes:

1. maintaining safe premises and equipment;

2. completing pre-activity screening and risk assessments;

3. ensuring personnel are trained for the services they provide;

4. ensuring appropriate first aid capability is available;

5. maintaining emergency contact information;

6. having procedures for medical emergencies, fainting, panic, injury, adverse physiological responses and other incidents;

7. documenting incidents and near misses;

8. notifying parents or guardians of relevant incidents; and

9. reviewing incidents to reduce future risk.

31. Breaches of this Policy

A breach of this policy may result in action by Tristar, including:

1. additional training or supervision;

2. restriction of duties;

3. suspension from child-facing work;

4. disciplinary action;

5. termination of employment or contract;

6. notification to Police, Oranga Tamariki, professional bodies, regulators, insurers or funders; and

7. other action considered necessary to protect children and young people.

32. Approval, Review and Continuous Improvement

This policy was:

Approved by: Tony Beaumont
Effective date: 01/07/2026
Review date: 01/07/2027
Version: 1.0

This policy will be reviewed at least every 12 months and earlier if:

1. there is a serious safeguarding incident;

2. there is a change in law, regulation or professional standards;

3. services change materially;

4. risks change;

5. external agency feedback indicates review is needed; or

6. Tristar identifies improvements through audits, complaints, near misses or staff feedback.

The review will consider whether:

1. the policy remains legally current and operationally effective;

2. personnel understand and follow the policy;

3. reporting pathways are working;

4. recruitment and screening processes are effective;

5. risk controls remain appropriate; and

6. children, young people and families can raise concerns safely.

33. Key Contacts

Designated Safeguarding Lead:
Luise Beaumont
Co-Founder, Head of business Support and Community Wellbeing
027 432 4520
luise@tristarperformance.co.nz

Alternative Safeguarding Contact:
Tony Beaumont
Director; Founder and Performance Director
027 421 1238
tony@tristarperformance.co.nz

Emergency Services:
111 

Oranga Tamariki — Ministry for Children:
0508 326 459 

New Zealand Police — Non-Emergency:
105 

Healthline:
0800 611 116 

34. Acknowledgement by Personnel

All personnel must sign an acknowledgement confirming that they have read, understood and agree to comply with this Child Protection and Safeguarding Policy.

Personnel acknowledgement

I acknowledge that I have read and understood the Tristar’s Child Protection and Safeguarding Policy. I agree to comply with the policy and to report any child protection or safeguarding concern in accordance with its requirements.

Approved and adopted by Tony Beaumont (Founder) and Luise Beaumont (Co-Founder), Tristar Performance.

Version 1.0 — Approved 01/07/2026 Next review: 01/07/2027.

Schedule 1 — Child Protection Concern Record Form

1. Person completing this form

Name: ____________________
Role: _____________________
Phone: ___________________
Email: ____________________

2. Child or young person

Name: _________________________
Date of birth / age: _______________
Address: _______________________
Parent / guardian name: _________________________
Parent / guardian contact details: __________________

3. Details of concern

Date and time of concern / disclosure / incident:
Location:
Persons present: 

Factual description of concern:
[Describe what was seen, heard, disclosed or reported. Avoid speculation or conclusions.]

Child’s words, where applicable:
[Record the child’s words as accurately as possible.]

Visible injuries or signs observed, if any:
[Record observations only. Do not diagnose.]

Immediate safety steps taken:
[Details]

4. Reporting and escalation

Reported to Designated Safeguarding Lead: Yes / No
Name of person notified: ___________________________
Date and time notified: _____________________________

External agency contacted: Yes / No
Agency: Oranga Tamariki / Police / Emergency Services / Other
Name or reference number: ___________________________
Date and time contacted: _____________________________
Advice received: [Details] 

5. Decisions and follow-up

Decision made:
[Details]

Reasons for decision:
[Details]

Follow-up actions required:
[Details]

Person responsible: [Name]
Due date: [Date] 

6. Sign-off

Completed by: __________________________
Signature: _____________________________
Date: __________________________________

Reviewed by Designated Safeguarding Lead: _________________________
Signature: ______________________
Date: __________________________

Download the Child protection and Safeguarding Policy here.